Anybody that runs their own business will tell that there simply aren’t enough hours in the day. You have so many jobs to do, especially when you are first starting out and you cannot afford to hire that many employees. That’s why you need to find ways to manage your time better if you want to make improvements to your business. There are some tasks that cannot be avoided and you will just have to fit them in your schedule, but so many businesses waste massive amounts of time on basic admin tasks. If everybody spends 90 percent of their time doing menial admin tasks, they don’t have much time left over for the big picture stuff that will actually help to push the business forward. Unfortunately, those boring admin tasks are essential to the business and if you don’t do them, things will start to fall apart. But the good news is, you probably don’t have to spend as much time on them as you are. These are some of the best ways to cut back on admin in your business.
Document Management Systems
A lot of the admin involves the creation of documents that need to be sent out or filed away. It’s a time consuming job, but with a bit of investment, you can speed it up a lot. If you invest in a microsoft content management system, you can create templates for any of the documents that you use. That means that you don’t need somebody to create the same documents over and over, you can just make small adjustments to a template, which is much quicker. A good content management system will also help you to store and organize everything, so all it takes is a quick search to find the documents that you need. Investing in these content management systems will save you a lot of time in the future.
Sometimes, new business owners struggle with admin because they take on tasks that they are not really qualified for. The financial side of the business is a prime example of this. Collecting all of the receipts and filling out tax returns or generating and sending invoices can be confusing for somebody that isn’t a trained accountant. That means that it takes up a huge amount of your time. In these situations, outsourcing can be very beneficial. You have an expert team to handle these things for you, so you have less admin, and you can be sure that they are doing a good job.
The best way to cut back on admin is to cut back on paper. Using less paper in the office is better for the environment and it saves you money, and it will also reduce the amount of admin that you need to do. If you move everything over to digital and invest in cloud storage, it’s so much quicker and easier to organize things.
If you follow these tips to reduce the admin burden in your business, you will have more time to focus on the future of the company.
CANDY TAI is a wife to David and mom of 5 with a degree in Communications. She's a native Texan (Hook 'Em Horns!) who's been making her home in the Kansas City metro area for nearly 15 years. She loves being able to shuffle her kids from their various sports activities, piano lessons, and school activities. She enjoys fashion, beauty, reality TV, and moviegoing.